Gregor Industries is seeking a Dynamic & Personable, Administrative Assistant/Accounts Receivable Assistant to assist the Executive Team, HR and Controller Departments.
Position Requirements:
Must be adept in Microsoft Office Suite, Excel, Office
Must be organized with strong attention to detail
Self-starter with a drive to succeed
Experience in Data Entry/Processing
Accounts Receivable and/or Invoicing experience
Excellent phone and communication skills
Must be able to take minutes
Must be a Team Player, with a willingness to adapt and work independently
Reliable
Preferred Qualifications:
Experience in the Construction field a plus, but not necessary
Business administration or accounting experience a plus
Experience with Social Media platforms
Ability to work in a fast paced environment
Job Description:
Greet visitors and direct them to appropriate departments or individuals
Collect and distribute mail, packages to appropriate staff members
Assist with ordering supplies, organizing and keeping track of inventory
Assist the Controller with invoicing, payments and follow up on documents
Work with the HR department to assist with applications, scheduling of interviews and on-boarding process
Assist the Executive Management Team as needed in various tasks: meeting minutes, scheduling, correspondence
Assist with organizing client events and client gifts
Answer phones and respond to inquiries via phone or email, take messages
Help maintain the office, with keeping areas clean and clear
Make and confirm travel arrangements
Make calls to clients, vendors and sub-contractors
Assist the Project Management Team with bid calls and collecting information
Salary and Benefits:
Based on experience, from $22 - $30 per hour
Benefits eligible after 60 days: Medical, Dental, Vision, Pet Insurance
Sick Days
Job Type:
Full-Time
In-office
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